Corporate Document Management - One single copy to be filed instead of multiple copies

I had the opportunity to meet up with Corporate secretaries who shared their challenges in managing digital contents. They shared that they have been filing meeting contents for their bosses. I further clarified and found that they have been filing the same set of meeting contents send from the Meeting Secretary. I then asked the Meeting Secretary to see if they like to adopt a single filing methodology so that one single copy can be filed centrally and accessed by all the rest of the meeting attendees and their secretaries. The Meeting Secretary found this to be a useful method to only file a single copy. The following are the benefits: 1) One central, authoritative source is being filed 2) allows for quick amendments to once single source if there are changes to be made 3) saves the rest of the meeting attendees time and effort as they will not need to file any more contents 4) saves the disk storage space on the Centera as only one copy is needed I had been working on Documentum and OpenText as the central Document Management Repositories.